Our Planning Process Roadmap

This depends on where you’re traveling and the type of trip you’re taking. In general, the earlier the better, since this gives us the best chance at locking in hotels, dining and activities before things book up (especially if you’re headed to a highly sought-after location or during busy season). A good rule of thumb is to reach out 6-9 months before a multi-stop trip or 4-6 months before a one-stop trip.

Note: Additional fees may apply for rush bookings (60 days or less).

Hotels value the relationships we have with them, so they pay us a standard industry commission out of their own pockets. The rate you pay is exactly the same as booking directly (sometimes cheaper! and often comes with extra perks like free breakfast or resort credits)—the hotel just shares a piece of their revenue with us for bringing you to them.

However, if you want us to design the days between those hotel stays—the private tours, the logistics, the expert tips, and curated dining reservations—that requires a custom itinerary planning fee to cover our dedicated design time.

Of course – that’s why we offer planning services! This is what our ‘The Packing Cube’ package is great for. We can help with any additional components related to curating your itinerary (e.g. local research, activity / dining reservations, tours, etc.).

As for securing perks from hotels you’ve already booked, send an email to camryn.lasala@fora.travel and we’ll see if we can do a “takeover booking.” If the hotel permits, this essentially adds us as the agent of record and allows you to get all the relevant partner perks. No changes are made to your original booking and there’s no additional cost.

Nope – you’ll pay exactly the same price, and in fact you'll likely save money on perks like free breakfast, amenity credits, etc. 

On the rare case our rate is more expensive, it is usually not by much and the value of the perks outweighs the extra cost by a landslide. We can also still book the regular rate you see if you're not interested in the perks!

We can help book flights on a case-by-case basis, but generally, we recommend clients book their own airfare. As we all know, flights change, delays happen and managing your flight directly can often be the quickest way to resolve any issues. Plus, we find that most clients prefer to use credit card points or frequent flier miles—bookings that require direct client management.

However, if flight booking and research is what you dread most, for an extra fee per person, we do offer premium cabin bookings (premium economy, business and first class) paid with cash or a small flight research package for those wanting to book economy or flights with rewards/points.

We’re not able to use credit card points to book your trip. Many of our clients choose to use points for flights (where they offer the highest value), then have us handle the hotel side to unlock added perks and a more elevated stay. You still earn hotel points and qualifying nights toward your status. We link your loyalty number to every booking so you receive your existing benefits and credit for every night stayed.

Yes! You'll still earn points plus status by booking through us, AND you'll get perks through our partnerships.

We’re not able to use points to book your trip. Many of our clients choose to use points for flights (where they offer the highest value), then have us handle the hotel side to unlock added perks and a more elevated stay. You still earn hotel points and qualifying nights toward your status. We link your loyalty number to every booking so you receive your existing benefits and credit for every night stayed.

You bet. We’re powered by Fora, the modern travel agency. Through Fora, we’re able to provide our clients with select perks at 5,000+ hotels worldwide, including Virtuoso, Rosewood, Belmond, Four Seasons and more. These perks can include resort & spa credits, welcome amenities, complimentary breakfast and airport transfers.